Data Protection Access Guidance
Data Protection Act 1998 Privacy Policy
This
Privacy Policy explains how The Dartford Borough Council will use any
personal information it collects about you and when you use this website.
- Read the Privacy Policy and find out more
- Read the National Fraud Initiative Notice and find out more
- Privacy Notice/Fair Processing Statement
- Data Protection Policy
Do you want to know what information the Council holds about you?
All organisations have a duty under the Data Protection Act 1998 to provide individuals with access to information about themselves.
Who is entitled to personal information?
In general, personal information will only be given to an individual, and then only with appropriate identification. In addition, requests for information about a person other than yourself will be rejected except for the following common situations:
- Parents may request information about a child under 16, but there is no automatic right to the data;
- A solicitor may request information on behalf of a client.
What you will get
- Copies of documents you are allowed to see under the Act (some documents will be provided by 3rd parties or contain information about 3rd parties and in general you will not be able to see those);
- A catalogue of the documents you can see;
- A description of common disclosures;
- An explanation of any codes used in the documents.
What is the process?
- Complete the Application Form (PDF 30KB). Send it to the Data Protection Officer (DPO), with a cheque, identification, etc, as requested on the form;
The DPO checks the validity of the request, agrees the scope of the search and sets the 40 day time period when satisfied.
- You are sent the results of the review, or in the case of an exceptional number of documents, you may be asked to attend the office to view the documents.
If you are unhappy with the outcome of the review, you can request an assessment of your case by the Office of the Information Commissioner.
Associated Links:
- Dartford Borough Council Data Protection Officer - dataprotection@dartford.gov.uk
- Data Subject Access Request Form (the Application Form) (PDF 30KB)
- Information Commissioner website - www.ico.gov.uk
- Dartford Borough Council Freedom of Information Officer- foi@dartford.gov.uk
- Public Services Trust Charter (PDF 73KB)
- Retention Guidelines (PDF 303KB)
